Collection Letter of Payment of an Outstanding Debt

Letter -1

I hope all is well with you. I am writing to inform you that as per our records the last payment of debt made from your side was on 20th October 20xx. The payment paid was $ [x]. The payment of this month’s debt is not received till today. It is a courtesy call to remind you that your payment of debt is still outstanding. The amount of the payment is $ [x].

I request you to pay the amount of the debt within 7 days of receiving this letter. You are our precious client and we love doing business with you but unfortunately, I have to inform you that if your amount remains unpaid, we will not be able to send you goods any further. I hope you remember that as per our terms of the agreement, you need to clear all the monthly debt to get a new supply.

If you have made the transaction and paid the amount already, kindly rectify me immediately and ignore this letter. However please do not forget to send a copy of the original receipt in response to this letter so we may clarify things at our end.

If there is a problem or delay from your side in the payment, kindly let me know so we can arrange an alternate way for you that will suit the need of both you and us. Moreover, we can also arrange an extension period for you. I have arranged a meeting for you on 29th October 20xx at 10:00 am. Feel free to visit us and discuss things. You can also reach us at our number [x] or drop an email at [x].

I have attached the receipt of your last transaction as per our record for your convenience. Also, I have shared the list of orders pertaining to the amount of outstanding debt. I request you to please let us know, whatever scenario your case fits in. I look forward to hearing from you soon. Please do not forget to acknowledge this letter. Thank you for your attention.

Warm Regards,

Collection Letter of Payment of an Outstanding Debt

File: Word (.docx) Size: 14 KB

Letter -2

I am writing to remind you that your amount for the payment of debt is still outstanding. As per our telephonic conversation, we decided that you will pay the debt till 7th May 20xx, and today is 17th May 20xx. I am interested to know the reason behind this delay. As per our commitment, we are sending you goods this time, but unless you clear all the previous records, no further business dealings will be made with you on credit.

In our records, the last payment you made was on 2nd April 20xx. I have attached a copy of the receipt for your record. From then, no record of the transaction has been found till today. If you have made the payment already and there is an error in the system, kindly let us know so we may rectify ourselves. In this case please send a copy of the original receipt of the transaction made to us. Moreover, drop an email at [x] or write us back at [x] address.

If you are unable to make the payment this time because of some unforeseen circumstances or financial hiccups, please do not forget to inform us, so that we may find an alternative for you. We have already arranged a time slot for you to discuss this matter. If you want to visit us and discuss things you may come on Tuesday 20th May 20xx and discuss things further. I am sure we can help you with the option of partial payment or extension in due date.

Please feel free to contact us to let us know about the exact scenario. I look forward to hearing from you soon.

Kind Regards,  

Collection Letter of Payment of an Outstanding Debt

File: Word (.docx) Size: 15 KB