The letter of approval is usually like an announcement or news for a reader. Keeping the letter simple and straightforward is recommended. In order to keep the letter brief, omit all the unnecessary details from the letter which makes it quite lengthy.
Apart from unnecessary details, the necessary but comprehensive details should not be included. The main objective of writing this letter is to inform someone that you have given the consent to attend the conference as a presenter. The details of the conference or the seminar and the location where the conference is going to be conducted should be mentioned in the letter. The opening and closing time of the conference hall should also be written in order to avoid any confusion for the reader. Apart from these details also include some other details which a reader may require. If there is any special guest appearance in the conference, it can also be disclosed in the letter.
The language you use in the letter should be simple and easy to understand. You can send the letter by adding best wishes for the reader, however; it is not compulsory to include those best wishes. Such kind of letters should include the subject in them which makes it easy for the reader to understand it. The tone of the letter should be formal. If there is any instruction related to those who are going to attend the conference or seminar, they should also be mentioned in the letter in brief words.
Dear (Recipient’s Name),
It is to inform you that you have been approved for presenting yourself in the educator’s conference which will be conducted on 15th September 2016 at Centurion Convention Hall. The conference will be conducted from 11 a.m. to 1 p.m. it is requested you to be on time as the doors of the hall will be closed for avoiding any disturbance during the conference.
Preview of Sample Letter
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